What Could Go Wrong With Your Live Event Production?
During a live event production, anything can happen. Without proper planning, an unexpected occurrence can completely derail the production. Most of the mistakes that are commonly made are avoidable with the right preparations and awareness. To help your production stay on track, here are two mistakes that could derail the event and what you can do to prevent them.
Lack of Accountability
In the leadup to the live event, there are many tasks that need to be completed. If everyone involved in the planning is not aware of their responsibilities, some tasks could be overlooked until it is too late to correct the issue. For instance, if a space is not made available for the entertainment to prepare, their performance could be negatively impacted.
Avoiding mayhem could be as simple as ensuring everyone is communicating with each other. In the early stages of planning the event, meet with everyone who is going to be involved. During the meeting, everyone should be assigned tasks so that they know exactly what they are expected to work on. Doing this also ensures that any problems that occur are directed to the right people.
Failure to Create a Reasonable Schedule
Part of planning an event involves allotting time for unloading equipment and other necessary tools, setting up the event, and loading everything up once the event is completed. There are many factors that could affect the schedule, including other events scheduled for the same period. Poor planning could result in delays in setting up or clearing out of the venue. Not only could mistakes have an impact on the success of the event, but they could also result in budgetary issues.
It is possible to prevent this issue. Taking the time to review the list of tasks that need to be completed before, during, and after the event gives you an idea of how much time should be allotted for each task. Once you have a reasonable idea of the time needed, you can look at the venue's availability schedule to determine if there are any conflicts that could interfere with your event.
Many other problems could derail your live event production. To increase the chances that your production is a success, consider hiring a live event production management company to help with the planning and execution of the event. Once you have hired the company, you can focus your resources towards other areas that need to be prepared for the event.